Now that November 1st application deadlines have passed and the first term has ended, we wanted to let you know the procedures around sending first term grades to colleges, as well as how to check the status of documents being sent by the high school.
Colleges often require students to send first term grades, and our practice is to automatically send them to all the schools you have already applied to. However, if a school on your list does not require first term grades, and there are extenuating circumstances that you feel have negatively affected your transcript, you may request to opt-out of having your grades sent. Please use this form to request that your first term grades not be sent. If you choose to opt-out, please list the schools not to send grades to on the form, and return it to the School Counseling Office by the end of the day on Wednesday, November 12. You can find out if your schools require first term grades by checking their admissions webpages or by calling the admissions offices.
The best way to check if documents have been sent from the high school is by viewing the “Colleges I’m Applying To” page in Naviance and looking at the column marked “Office Status.” Even after documents have been submitted, it is possible that colleges will send notifications about missing items. It may take two weeks or more between when colleges receive documents and when they connect them to your application file. This is often the window when the notices are generated by colleges’ application management systems. In these cases, we recommend calling the college admissions offices directly, as they can better let you know their specific timing for connecting documents to your application file. If you have checked Naviance and are still unsure if something has been sent (and especially if the college still reports missing items after two weeks), please do not hesitate to contact us.
Please let us know if you have questions about this or any other topic. We look forward to continuing our work together this year.
The best way to check if documents have been sent from the high school is by viewing the “Colleges I’m Applying To” page in Naviance and looking at the column marked “Office Status.” Even after documents have been submitted, it is possible that colleges will send notifications about missing items. It may take two weeks or more between when colleges receive documents and when they connect them to your application file. This is often the window when the notices are generated by colleges’ application management systems. In these cases, we recommend calling the college admissions offices directly, as they can better let you know their specific timing for connecting documents to your application file. If you have checked Naviance and are still unsure if something has been sent (and especially if the college still reports missing items after two weeks), please do not hesitate to contact us.
Please let us know if you have questions about this or any other topic. We look forward to continuing our work together this year.
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